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Careers / Internships

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10:00 AM – 5:00 PM

All Site Hours

Development Coordinator

Overview

The Development Coordinator provides support for multiple stakeholders on all donor and member related activities and initiatives, including but not limited to proposal development, membership acquisition and renewal campaigns, executing the annual fund campaign, gift entry
and acknowledgment and participation in donor events.

The main objective for this position is to successfully execute all tasks required to support Historic Bethlehem Museums and Sites (HBMS) donor development strategy and to develop, execute, measure and refine multi-touch fundraising campaigns.

Responsibilities

  • Process gifts, enter gift information into Raiser’s Edge and ensure donor profiles are accurate and timely
  • Execute membership acquisition campaigns and monthly renewal solicitations accurately and on schedule
  • Create all written correspondence to acknowledge all cash and in-kind gifts in a timely fashion in keeping with donor-centered fundraising practices
  • Create targeted membership and development solicitation outreach pieces through eblasts, website, and site locations through a scheduled communications calendar in collaboration with the Director of Marketing
  • Maintain HBMS’ grant calendar and ensure timely submission of proposals and reports to funders
  • Assist with the grant submission process including preparation of documents for submission, report generation and grant writing
  • Research individual and institutional prospects to aid the leadership team in securing contributing support for the HBMS mission
  • Prepare confidential donor and prospect reports, using both internal and external sources
  • Membership-related activities such as placing phone calls to current and lapsed members and providing training to frontline staff on membership conversion
  • Develop and maintain collateral, reports, and correspondence that will assist in outreach, donor requests, and acknowledgements
  • Handle incoming telephone/email inquiries from membership base, board members, and collaborators
  • Plan, organize, and execute donor events for Vice President and President

Requirements

  • Some college-level course work. Bachelor’s Degree preferred
  • Proficiency in Microsoft applications – Excel, PowerPoint and Word
  • Able and willing to work all major HBMS events which are typically held on weekends and evenings, including set-up and break down of the event
  • Non-profit development experience (preferred)
  • Raiser’s Edge software experience (preferred)

Position Success Factors

  • Strong relationship building skills to establish and maintain positive working relationships with internal colleagues including volunteers, donors, board members and community partners
  • Strong attention to detail to ensure accurate reporting and maintenance of donor records
  • Excellent problem-solving skills to independently troubleshoot minor issues while recognizing situations that require escalation
  • Exceptional organizational abilities to successfully plan, organize and execute donor events
  • High level of flexibility and collaboration to effectively work in a small team environment

Work Environment & Physical Demands

Duties of this position are performed in an office setting as well as at various HBMS historical sites. The position frequently requires standing, sitting, reaching, bending, walking and climbing stairs. The position also requires the ability to lift or carry items weighing up to 50 pounds.

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